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How to Successfully Move to a New MIS: A Practical Step-by-Step Guide

MIS
Change Management
Switching to a new Management Information System (MIS) is one of the most significant IT changes a school can make — not because the systems themselves are complex, but because the way your school works depends so heavily on them.

Whether you're switching to streamline reporting, improve communication with families, or simply modernise, this guide walks you through the process with practical, non-technical steps. Step 1: Understand Why You're Switching Before you even start preparing data or scheduling training, you need a clear rationale . Staff will ask, “Why are we doing this?” - and rightly so. Actions: Write a 1-2 sentence reason: “We're switching MIS to reduce duplication and improve parent communication.” Share this with SLT, governors, and key admin staff early Include it in all future staff comms - clarity reduces resistance 👥 Step 2: Assign a Project Lead (and a Support Team) Someone needs to own the transition - this doesn't mean they do everything, but they keep the wheels turning. Actions: Appoint a project lead - ideally someone who understands both systems and people Identify key contacts: Data Manager, Office Manager, IT Support, Attendance Lead Create…

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