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EdFITS How-To Guide 04: Change Management

EdFITS
Change Management
Ensure changes to ICT systems are planned, tested, approved, and communicated to staff in a way that avoids disruption and supports smooth transitions.

Step-by-Step Implementation 1. Define What Counts as a “Change” Switching to a new MIS Upgrading devices across a department Rolling out a new filtering system Deploying multi-factor authentication (MFA) Installing new teaching tools or platforms 2. Use a Change Request Template Include what the change is, why it's happening, who's affected, and the planned date Add a risk rating and notes on communication and rollback Store requests in a shared folder or tracking sheet 3. Get Approval for High-Risk Changes Ask SLT or governors to approve large or high-impact changes Get buy-in from admin or teaching staff where appropriate Don't let significant changes happen without oversight 4. Communicate Clearly to Staff Let staff know what's happening, when, and why Explain how it affects them and what to do if something goes wrong Use newsletters, posters, or briefing slots 5. Plan for Rollback Have a contingency if the change causes problems…

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