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How to Implement a Contracts Register in Your School or Trust

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Managing contracts effectively is a vital part of keeping your digital infrastructure, finances, and safeguarding obligations under control. A well-maintained contracts register helps you avoid costly auto-renewals, missed cancellation deadlines, and hidden service dependencies. This guide will help you implement a contracts register aligned with good practice and DfE expectations. Step 1: Download the Template We've created a simple, school-friendly contracts register template to get you started. You can download it here: Download the Contracts Register Template Step 2: Identify Existing Contracts Start by gathering copies of all contracts currently in place. Look beyond just IT services - include anything that has a recurring cost or renewal risk, such as: Broadband and internet filtering IT support or MIS services Cloud-based platforms (e.g. safeguarding, communications, finance) Software subscriptions and licences Telephony and mobile contracts Step 3: Populate the Template For each contract, record the key details in the template, including: Start…

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